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For small accounting and tax firms in the U.S. and Canada

Tax season shouldn’t run through you.

You do the return. We handle everything around it: a document list for every client, reminders drafted for you, and one board that shows where each file stands. Your team approves. Work stops waiting on the owner.

Book a 30-minute review See how it works
  • Runs in your firm’s own Microsoft account
  • Nothing is sent until a person approves it
  • Built by the former IT Manager of a tax firm
Today — Maple & Pine Tax (example)

Good morning, Olivia

Nothing below goes out until someone approves it.

3 document reminders Rivera, Chen, Okafor. Drafted from your template.
Approve all 3
  • Rivera householdDrafted
  • Chen, WeiDrafted
  • Okafor householdDrafted

Approved by Olivia. Sending from your Outlook mailbox and logged.

Needs you

StuckLindqvist: 9 days in Preparing, limit is 5
QuestionOkafor: “Can we claim the home office?”
Example screen with made-up clients.

Works with the tools you already pay for

  • Microsoft 365
  • SharePoint
  • Outlook
  • TaxDome
  • CCH iFirm
  • QuickBooks
  • Xero

Where the hours go in tax season

It’s rarely the tax work. It’s everything in between.

Chasing documents

Emails, calls, and sticky notes to work out which clients still owe what. Then doing it again next week.

Re-typing between tools

Your software is good. It just doesn’t talk to each other, so your staff fill the gaps by hand.

“Where is this file at?”

Every status question lands on the owner, because the owner is the only one who knows.

How the system runs without you

The system does the tracking and the drafting every day. Your team approves in a click. You step in only when a decision needs you.

  1. Clients get their list

    Each client gets their own document list and secure upload link. Firms on TaxDome or CCH keep their portal.

  2. Reminders are drafted for you

    The system tracks who’s missing what and drafts each reminder from your template. Approve the batch in one click.

  3. Files land in the right folder

    Uploads go to the client’s folder in your firm’s Microsoft account, and items tick off as they arrive.

  4. Work moves on one board

    Each file moves through stages with day limits. Anything stuck turns red, so nobody has to ask.

What we install

A client operations system for your firm: intake, engagement, documents, follow-up, and status. Start with client documents and add the rest when it makes sense. Every part works from the same client list.

Start here

Client Documents

Every client’s list in one place, and who’s missing what at a glance.

  • Reminders drafted from your own template, approved in one click
  • Clients can say why something is missing, so it stops being chased
  • Works alongside TaxDome or CCH if you already have a portal

3–6 hours a week back for a typical small team

Who’s missing what 27 of 42 clients ready
ClientReceivedStatus
Rivera household9 of 14Reminder drafted
Chen, Wei4 of 1015 days
Okafor household10 of 12Arriving next week
Patel household9 of 9Ready to prepare
Example data.
Rivera household2025 returns
  • Engagement letter signedFeb 3
  • Deposit paid by card$450
  • Client folder createdauto
  • Welcome emailDrafted

Engagement and onboarding

Engagement letter from your template, signed online, deposit paid by card or bank transfer. Then the folder and welcome email are set up.

Documents21 days

Rivera day 12Chen day 15

Preparing5 days

Lindqvist day 9Dubois day 2

Review3 days

Moreau day 1

Firm board

Stages with day limits for each service. A file moves on only when its checklist is done, and stuck files turn red.

  • 86Maria RiveraWebsite formReply drafted
  • 74Tom BeckerPhone callReview
  • 31J. AlvarezEmailPolite no

New client inquiries

Website, phone, and email inquiries in one list with a fit score. Approve a reply with your booking link, or a polite no.

Add-ons for firms that need them

Statement desk
Bank and card statements read by fixed rules, and saved only when they balance to the cent.
Cross-border desk
FBAR highest balances per account and days in each country, built from the same statements.
Monthly bookkeeping
Who’s missing which month, a month-end checklist, and a page where clients answer “what was this charge?”

Your firm stays in control

Client data is the most sensitive thing your firm holds. The system is built so it never leaves your hands.

Your data, your account

The database, SharePoint folders, and mailbox live in your firm’s own Microsoft 365. Export everything to Excel any time.

A person approves every email

Reminders and replies wait as drafts. Each send goes from your own mailbox and is logged with who approved it.

Fixed rules, not guesswork

Statements and documents are read by fixed rules, and figures must balance to the cent. No AI makes decisions on client files.

No more returns by email

Files move through secure folders with access set per client, instead of PDFs and passwords sent in separate emails.

Nathan Hanson

Nathan Hanson
Founder, 4Autom8AI

Why I build this

“During tax season I’d pick my wife up from her firm at 4 a.m., then drive her back at 6 to do it all over again.”

I ran the firm’s IT, so I saw it up close. Her staff worked just as hard. They had good software, but none of it talked to each other, so the hours went to the busy work in between: chasing documents, re-typing information, and checking who had what.

She has since sold the firm, and I went deeper into cloud and cybersecurity. But she still talks with firm owners, and I keep hearing the same thing: tax season is still brutal.

So I started looking at where the work actually gets stuck, and building the systems that take that busy work off your team.

Watch the 2-minute video

Book a 30-minute system review

Free, and useful whether or not we work together.

  1. We map where the hours go

    You walk me through tax season at your firm: intake, documents, follow-up, and sign-off.

  2. You see the system working

    A walkthrough of the demo, using a firm set up like yours.

  3. You get a written plan

    What to install first and what it would take. Yours to keep.

Tell me about your firm

Step 1 of 4

What slows your firm down the most?
Which parts interest you?

Pick any. Not sure yet is fine.

Budget and timing

Monthly budget for systems

Where should I send the invite?

Your details go only to Nathan. No mailing lists. Privacy policy

Questions firm owners ask

How long until it’s running?

Most systems go live in 7–14 days. From the first week, reminders are drafted for you and your team sees who’s missing what in one place.

Does anything get sent without us?

No. Every email is a draft that someone on your team approves. It goes out from your firm’s own mailbox, and every send is logged with who approved it.

Where does our client data live?

In your firm’s own Microsoft account: the database, SharePoint folders, and mailbox. You can export everything to Excel any time.

We use Google Workspace, not Microsoft 365. Can this work for us?

Today the system is built on Microsoft 365. If your firm runs on Google Workspace, ask on the call. We can look at running it in your own Google account, with Google Drive folders and drafts sent from Gmail.

We already use a client portal. Do we need to switch?

No. TaxDome or CCH stays where clients upload. We keep each client’s list, show who’s missing what, and draft the reminders with links to your portal.

Who is this for?

Small accounting and tax firms in the U.S. and Canada, usually 6–20 people, owner- or partner-led. If tax season buries your team in follow-up, it’s built for you.

Do we need technical skills?

No. We build, install, and look after the system. Your team uses a simple dashboard, and clients just click a secure link.

Can we start with one part?

Yes. Most firms start with client documents, then add onboarding or the firm board. Each part connects to the ones you add later.

Is this another software subscription?

No. You’re not buying a tool to set up yourself. We configure the system for your firm, install it in your Microsoft account, and manage it for you.